FedRooms: A Comprehensive Guide to Government Travel Lodging

Introduction

For government employees and military personnel, finding cost-effective, compliant, and high-quality lodging is essential. The FedRooms program, managed by the General Services Administration (GSA), provides a reliable solution, offering federal travelers access to hotels that meet Federal Travel Regulation (FTR) requirements. With guaranteed low rates, flexible cancellation policies, and added benefits, FedRooms ensures that government travelers receive the best value for their stays.

This article explores how FedRooms works, the advantages it provides, and how to book accommodations using the program.

What is FedRooms?

FedRooms is the official lodging program for U.S. government employees. It is designed to provide federal and military travelers with accommodations that adhere to FTR guidelines, ensuring cost-effectiveness and compliance. With over 11,000 properties worldwide, the program offers affordable lodging options in more than 3,000 locations.

The key goal of FedRooms is to ensure that government employees receive per diem-compliant rates while avoiding extra fees or unnecessary costs. The program works exclusively with approved hotels that meet strict quality and safety standards.

Benefits of Booking with FedRooms

1. Federal Travel Regulation (FTR) Compliance

One of the biggest advantages of FedRooms is that all participating hotels comply with FTR regulations. This means travelers can book with confidence, knowing that their lodging choices align with government policies.

2. Cost Savings on Lodging

Hotels in the FedRooms program offer rates that are at or below the government per diem rate. This helps agencies save money on travel expenses while ensuring their employees have access to quality accommodations.

3. No Additional Fees

Unlike regular hotel bookings, FedRooms eliminates extra costs such as:

• Resort fees
• Early departure fees
• Minimum stay requirements
• Booking fees

4. Flexible Cancellation Policy

Government travel plans can change at the last minute, and FedRooms understands this. The program offers:

• 4:00 p.m. day-of-arrival cancellation for domestic stays
• 24-hour prior-to-arrival cancellation for international stays

This flexibility ensures that travelers are not penalized for unexpected changes to their schedules.

5. Earn Hotel Loyalty Points

FedRooms allows travelers to continue earning hotel loyalty rewards from their preferred hotel chains, making it a valuable option for frequent travelers.

6. Safety and Accessibility

All FedRooms hotels in the U.S. and U.S. territories are:

• FEMA-certified for safety
• ADA-compliant for accessibility

This ensures a secure and comfortable experience for all government travelers.

How to Book a Hotel Through FedRooms

Booking a FedRooms hotel is simple and can be done through multiple official government channels:

1. ConcurGov and E2 Solutions

Federal employees can use these government booking systems to find and secure FedRooms rates seamlessly.

2. Defense Travel System (DTS)

Military personnel and Department of Defense (DoD) employees can book FedRooms accommodations through DTS, ensuring compliance with government regulations.

3. Travel Management Companies (TMCs)

Government agencies often work with TMCs to coordinate travel. Employees can request FedRooms rates when booking through these services.

4. Direct Booking on Hotel Websites

Some hotels allow travelers to book directly on their websites using a government booking code to access FedRooms rates.

5. Requesting the FedRooms Rate

When booking a hotel, always make sure to select the FedRooms rate in the government booking tool or explicitly ask for it when speaking with a travel representative.

FedRooms for Government Groups and Meetings

FedRooms is not just for individual travel—it also caters to government meetings and group stays. Agencies organizing official events can book FedRooms hotels to ensure:

• Compliance with FTR regulations
• Cost savings on group lodging
• Easy coordination for large government delegations

The program provides access to nearly 12,000 hotels in over 3,300 cities worldwide, making it a convenient solution for federal conferences and meetings.

Transition of FedRooms.com

Previously, FedRooms operated through its own website. However, GSA has transitioned away from supporting FedRooms.com as a contractor-provided platform. The program remains active, and travelers can still access FedRooms rates through approved government booking systems such as:

• ConcurGov
• E2 Solutions
• Defense Travel System (DTS)

This transition ensures that all bookings remain secure and compliant with government travel policies.

Who is Eligible for FedRooms?

FedRooms is available to:
✅ Federal government employees traveling on official duty
✅ Military personnel traveling for government assignments
✅ Contractors and other government affiliates (depending on agency policies)

Conclusion

FedRooms is an essential program for government and military travelers, offering FTR-compliant, cost-effective, and flexible lodging solutions. With thousands of participating hotels worldwide, it provides unmatched convenience while ensuring that government funds are spent efficiently.

By using FedRooms-approved booking channels, travelers can access per diem-compliant rates, flexible cancellation policies, and safety-certified hotels—all while continuing to earn hotel loyalty rewards.

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